The name of this organization shall be the Thalia Civic League, Incorporated. As used hereafter, the unqualified word “league” shall be taken to mean the Thalia Civic League, Incorporated

The purpose of the League is to promote the general welfare of the residents of the Thalia Area and to bind them together in friendship and fellowship and to promote civic betterments through a united effort. The activities of the League shall be politically non-partisan and equitable, to all persons, regardless of race, creed, color, gender, or national origin.

All residents and/or property owners at least eighteen (18) years of age, living in the Thalia area are eligible for membership. This Thalia area is defined as including Thalia Gardens, Thalia Acres, Thalia Shores, Thalia Manor, Thalia Point, Thalia Forest, and Lynn Shores. Included also are the families living on the west side of Lynn Shores Drive from Honeytree Lane to Virginia Beach Boulevard along with the areas designated as Lampl Court, Elba Court, and what was originally known as Seeman Court. On the south side of the area, it is bounded by, but includes, Shadow Lane, Rundel Lane, and Rumford Lane.

    The officers of this League shall be a President, President Emeritus, 1st Vice President in charge of Programs, 2nd Vice President in charge of Membership, 3rd Vice President in charge of the Neighborhood Watch Program, Secretary, and a Treasurer. The Board of Directors shall consist of all of the elected officers. The election of officers, their term of office, and the administration of the league shall be as specified by the league BY-LAWS.

Meetings of the League shall be held at such time and place as specified by the league BY-LAWS.

The By-Laws may be amended by a two thirds vote of the members present at any regular or special meeting of the league provided the change, alteration, or amendment has been communicated in written form to all of the league members in good standing present at the meeting.
 

1. Regular meetings of the league shall be held on the fourth Thursday of each month except June, July, August, and December at such time and place as may be designated by the President. The purpose of these meetings is to transact business as may properly come before the meeting and league.

2. Special meetings shall be called by the President as required and as deemed necessary by the President or upon the President receiving a request in writing stating the purpose of the meeting and signed by ten (10) members in good standing. Notice of the special meeting shall be given at the preceding regular meeting or mailed to every member in good standing at least ten (10) days prior to the date of such meeting. The matter of business at such a meeting shall be limited to that stated in the notice.

3. Board of Directors meeting shall occur at least once annually and/or at the call of the President and/or at the call of any five (5) members of the Board of Directors.

4. A quorum for the transaction of business at a regular or special meeting of the League shall be fifteen (15) members in good standing.

5. A quorum for the transaction of business at a Board of Directors meeting shall be no less than three (3) members of the Board and must include the President.
 

  Officers of the League shall be nominated at the regular October meeting each year and elected at the regular November meeting of the League in a manner hereafter prescribed:

1. Nomination - The President shall appoint a nominating committee consisting of not less than three (3) members in good standing at or before the September meeting of each year. The committee shall nominate one (1) member for each elective office for the ensuing year. At the October meeting, any member of the League may make further nominations from the floor with the consent of the nominee. Should there be more than one nominee for an office, voting shall be by ballot.

  2. Election - At the November meeting Nominees shall be voted on and elected for the ensuing year, and not less than a majority of the votes cast for a candidate for such office shall be required to elect.

  3. Term of Office - The President and Vice Presidents shall hold office from January 1st following election for a term of one (1) year and shall be eligible for re-election to their respective offices for two (2) successive one (1) year terms, and after being out of office for at least one (1) year, they shall be eligible for election to an office. The Secretary and the Treasurer shall hold office for one (1) year and be eligible for re-election. A vacancy occurring in office shall be filled by special appointment of the President for the remainder of the term.

4. Installation - The new officers shall assume full responsibility of their offices, as the first order of business, at the regular January meeting following election.

1.  President - It shall be the duty of the President to preside at all meetings, to represent and act as spokesperson for the League at all social functions and in contacts and business relations with other organizations, individuals, businesses, and government bodies. He/She shall appoint Ad Hoc committees, committees, and special committees as necessary to carry-out programs and functions approved by the League.

2. 1st Vice President - In the absence of the President the 1st Vice President shall act as such and shall be responsible for the meeting and all meeting programs.

3. 2nd Vice President – The 2nd Vice President shall create and conduct a yearly membership drive. He/She shall make a special effort to acquire new members. Contact all new individuals and families moving into Thalia, explain the League's objectives, and invite them to join the Thalia Civic League, Inc. He/She shall maintain a computer data base consisting of the names, addresses, telephone numbers, and e-mail addresses, if applicable, of all households within the Thalia Area. He/She shall assist and provide league officers, committees, and member’s data as necessary to carry forth the league’s business.

4. 3rd Vice President – The 3rd Vice President shall maintain the Neighborhood Watch Program within the league’s geographical boundaries. He/She shall work in conjunction with and within the guidelines of the Virginia Beach Police Department and report all community crime at each monthly meeting of the league.

5. President Emeritus – The President Emeritus shall act as a consultant to the league’s Officers, Board of Directors, Committees and league members on league and community matters.

6. Secretary - The Secretary shall issue notices of all meetings, keep an accurate record of the proceedings of all meetings, and such other duties as may be required and/or designated by the President and By-Laws.

7. Treasurer - The Treasurer shall have charge of all league funds, depositing the same to the credit of the league in any bank designated by the league. He/She shall make all collections of annual dues, pay all bills authorized by the President, Board of Directors, and/or league, maintain, and keep on file a current record of league accounts, receipts, and disbursements and present a balance statement at each meeting. The Treasurer shall make the league's accounts and records available for audit annually by the finance and audit committee.

8. Board of Directors – The Board of Directors shall consist of all elected officers of the league. The Board of Directors shall have administrative and emergency management authority of the league, and in connection therewith, shall have the authority to employ counsel and to make duly approved expenditures on behalf of the league. Emergency Management Authority constitutes a situation or condition whereas it is not feasible for reasons of expediency to hold a regular or special meeting of the league.

  The President shall appoint Ad Hoc committees as needed to facilitate operation of the league and ease the administrative duties of the officers. The President shall appoint the following standing committees and designate a chairperson:

1. Governmental Affairs and Clean Community Committee
2. Hospitality Committee
3. Publicity and Communications Committee
4. Finance and Audit Committee

 1. Governmental Affairs Committee - Keep abreast of problems occurring in the Thalia Area. Governmental Affairs Committee members shall receive complaints and suggestions from Thalia area residents; assist the league and league committees as appropriate in the resolution of the problems and complaints. Report these concerns to the President and league for consideration and action as may be approved by the league. Keep abreast of proposed legislation, law changes, taxes (local, state, real estate & personal property), and other governmental regulations affecting the community including but not limited to zoning, environmental concerns and clean community considerations.

2. Hospitality Committee - Welcome all new individuals and families moving into the Thalia Area. Explain the objectives of the league and invite them to join. Greet members and their guest at regular and special meetings and arrange for refreshments as appropriate.

3. Publicity and Communications Committee - Publish and distribute a league newsletter, flyers and/or other correspondence as appropriate to communicate the business and happenings of the league and community.

4. Finance and Audit - Develop and present a yearly budget to the league for approval and use, if needed. Audit the Treasurer's accounts and records annually. The Audit Team shall consist of a minimum of two (2) members during the audit of the Treasurer's accounts and records.

5. Ad Hoc Committees are to serve at the pleasure and direction of the President concerning matters of interest to the league that are not associated with the other standing committee duties listed.

6. Committee Chairpersons are invited and encouraged to attend Board of Directors' meetings and report on the activities of their committee, if active. Committee Chairpersons shall make and submit a written annual report of their committee activities for the year at the league's regular November meeting.

 The membership fee shall be ten dollars ($10.00) annually for each family for the membership Calendar year, January 1st through December 31st. Dues are due and payable at the first meeting in January. Dues for initial (new) applicants received after July 1st shall be five dollars ($5.00) for the remainder of the year. For a member to be in good standing and eligible to vote, dues for the current year must be paid.

1. Any person accepting membership in the League is expected to abide by the Constitution and By-Laws.

2. At all meetings of the league, rules of order as found in Robert's Rules of Order shall prevail.

3. Normally, regular meetings of the League will be held in the evening starting at 7:30 P.M. Special meetings may be held at any time and place designated by the President and/or as specified by these By-Laws.

4. Members must be present to vote and there shall not be more than two (2) votes per family allowed on any single issue of business coming up for vote at any meeting of the league.

5. All members are requested to make a special effort to attend each regular meeting of the league and to participate in the planning and coordination of activities and events of the league.

6. All members are requested to report to the Hospitality and Membership Committee Chairpersons all moving-in and moving-out activity in their immediate neighborhood.

7. All members are requested to make a special effort to sign-up new members.

8. All members are expected to serve to the best of their ability on committees and projects when called or asked to do so by the President.

9. All members are requested to provide news items of community interest for publication in the league newsletter. Inputs for publication are subject to approval and editing by the newsletter editor and/or the Publicity and Communication Committee.